A financial declaration is a certification from your Organisation as the grant recipient stating that the grant was spent for the purpose provided as outlined in the Grant Agreement. The Declaration can also include SACS supplementation payments and unexpended or unspent funds.
When should your Organisation use a financial declaration?
You will complete a Single Activity Financial Declaration form where your Grant Agreement states that your financial reporting requirement is a ‘Financial Declaration’.
If you are funded for more than one activity, each with the financial reporting type of ‘Financial Declaration’ you may report all activities on one Multiple Activity Financial Declaration form.
How is the Financial Declaration completed?
You should complete the Financial Declaration with:
- your Organisation Name,
- the schedule ID number and the name of the activity,
- the annual funding amount;
- any unexpended funds;
If your Organisation has not used all the funding in accordance with the Grant Agreement, you must indicate the amount which has not been spent.
- SACS Funding; and
Complete this section if your Organisation received Social and Community Services (SACS) funding.
- Unexpended SACS funding
Complete this section if your Organisation has not spent the full amount of the SACS funding, entering the amount not spent. If you have spent the full amount enter ‘nil’.
Do I need to provide a separate declaration for the Social and Community Services (SACS) funding my organisation has received?
Where your Grant Agreement states that your financial reporting requirement is a ‘Financial Declaration’ and you have received a SACS supplementation payment, you need only to complete the Financial Declaration in full.
Who should sign the Financial Declaration?
The Financial Declaration should be signed on behalf of your Organisation by one of the following: the Organisation's board; the chief executive officer; or an officer with authority to do so.
Can all grants with DSS be reported on the Financial Declaration?
This will depend on the Financial Reporting requirements shown in the Grant Agreements.
If your Organisation is funded for more than one activity with the financial reporting type of ‘Financial Declaration’ you may report all activities with this reporting requirement on the Financial Declaration Multiple Activities form.
If your Organisation has different financial reporting requirements across multiple grants then you may either:
- Provide one report for all grants at the highest financial reporting type; or
- Provide reporting for each grant at the individual financial reporting types. This may include use of the Financial Declaration Multiple Activities form if there are multiple grants with a Financial Declaration requirement.