DSS encourages all clients to provide feedback on their experiences with DSS or a DSS funded service provider. The complaints management process ensures that any concerns you have with the services or decisions of DSS or a DSS-funded service provider are taken seriously and dealt with promptly. Your concerns can help us to improve our processes.
DSS will treat your concerns as a priority, managing your complaint with integrity and fairness, and keeping you informed while working with you towards a satisfactory resolution.
- It is important that you remain calm and focus on the main problem. Think of what you want to complain about and what you think should be done to fix it.
- Telephoning in a complaint can be easier and quicker; however you won’t always be able to speak to the person directly responsible in responding to your complaint. If you complaint is complex then send an email via firstname.lastname@example.org or a letter via DSS Feedback, GPO Box 9820, Canberra ACT, 2601 would be the preferred option.
- Include in your complaint the main facts, in a logical order – your contact information, relevant dates and times, description of the complaint and attach relevant documentation.
- Identify what outcome you would like from lodging the complaint. Make sure your outcome is not unreasonable.
- Keep records of all correspondence sent and received.
The Complaints Management process looks into complaints from the public about DSS’s service(s), or the service of a DSS funded service provider. These complaints may be about:
- unreasonable delay;
- inadequate service, explanation or reasons;
- legal error;
- factual error in decision making process;
- human error;
- procedural deficiency;
- discriminatory action or decision;
- flawed administrative process; or
- inadequate knowledge/training of staff.
- unprofessional behavior by an officer;
- breach of duty/misconduct by an officer; or
- fraud and compliance issues
We recommend that you try to resolve the matter with the relevant organisation before contacting the DSS complaints line. General complaints are dealt with under the DSS Complaints Management process, please find below the details to contact the DSS Complaints line:
- Telephone: 1800 634 035
- Fax: (02) 6133 8442
- Email: email@example.com
- Mail: DSS Feedback, GPO Box 9820, Canberra ACT, 2601
- Online Complaints Form
Please Note: Calls made to the 1800 634 035 number will be recorded to assist in the effective management of the complaint as well as for training purposes. Please advise the complaints officer if you do not wish to have your call recorded
The team member will:
- Discuss your concerns with you.
- Advise you that the DSS complaints line facilitates your complaint being assigned to the right area within DSS and will keep you informed of progress
- Register your complaint.
A written response will be provided to you within 28 days. If the issue is complex we may need to extend that time. We will advise you if this is the case.
To look into a complaint we require:
- Details of your complaint.
- Details of any attempts you have made to resolve the matter.
We will accept anonymous complaints but the following optional information will help us to look into your concerns more effectively:
- Your name and contact details.
- Permission for the DSS officer/s looking into the matter to disclose your personal information to the relevant parties (if applicable).
- Permission for the relevant parties to provide details of your dealings with them to the DSS officer/s looking into the matter (if applicable).
DSS staff will seek your consent before disclosing/requesting any of your personal information.
If you agree, your personal information will be used for the purposes of processing your complaint and will be protected under the provisions of the Privacy Act 1988 and in accordance with the Australian Privacy Principles. Your personal information will not be released to any person or organisation unless required by law or you provide your consent.
- Consent form (PDF 46 KB)
- Online consent can be submitted when completing the Online Complaints or Feedback, Enquiry or Compliments Form
You have the right to withdraw your personal information from the Complaints Management process at any time.
If you are not satisfied with the way in which your concerns have been handled you can complain to the Commonwealth Ombudsman. Complaints to the Ombudsman can be made in writing, by phone, in person or by using an online complaint form.
- Ph: 1300 362 072
- Email: firstname.lastname@example.org
- Post: GPO Box 442, CANBERRA ACT 2601