Please note: Questions and answers for this funding round have closed. Applicants can still ask questions about the funding round, however answers will only be given on information already provided for Community Action Grants.
Stream 2 – Sporting Codes
- Clarification of Section 4.1 Part C: Community Action Grants Stream2 - Sporting Codes
- 1. Details of the application process
- 2. Funding
- 3. Eligibility
- 4. Responding to the selection criteria - project design and structure
- 5. Assessment and decision
- 6. Implementation and funding agreements
- 7. I have a question. Who can I contact?
Clarification of Section 4.1 Part C: Community Action Grants Stream2 - Sporting Codes
Section 4.1 of Part C: Community Action Grants Stream 2 - Sporting Codes states that to be eligible for funding, organisations must "have not previously received specific government funding from any source for primary prevention initiatives to reduce violence against women or to promote respectful relationships".
This means that organisations which have received funding for primary prevention initiatives to reduce violence against women or to promote respectful relationships will be eligible to apply for funding for a new project that meets the requirements noted in Part C: Community Action Grants Stream 2 - Sporting Codes.
Applications for a project which has previously received funding are not eligible for funding under Community Action Grants Stream 2 - Sporting Codes.
1. Details of the application process
1.1 How do we apply for the funding?
Applications can be made by downloading the Application Form from the FaHCSIA website.
Application forms must be completed, including signing the declaration on page 18.
- Electronic only method: email a PDF or Microsoft Word document of the completed application (including a signed declaration on page 18) to: email@example.com
- Paper application method: mail a paper copy of the application, including the signed declaration page, to:
Community Action Grants
Department of Families, Housing, Community Services and Indigenous Affairs,
Module B. Reception
Tuggeranong ACT 2900
1.2 What is the best format for completing the application form?
Download the word document and save as a Microsoft Word version to your computer, changes can then be made to the form.
1.3 What is the closing date?
Monday 30 May 2011, 5:00pm AEST
1.4 In the Application Guidelines under Closing Date it states that postal applications post-marked after the closing date will not be included in the assessment process. Does this mean applications can be posted up to 30 May 2011 and still be accepted?
Yes, applications postmarked before 5:00pm Monday 30 May 2011 AEST will be accepted.
1.5 Can an organisation submit more than one application?
Yes, although organisations should carefully consider the resources needed to prepare high quality applications.
1.6 Will FaHCSIA confirm that my application has been received?
FaHCSIA will provide email notification to either the email address used to lodge the application or the email address noted in the Application Form within 2 business days of an application being lodged correctly. If the applicant has not received notification in this timeframe, they should contact FaHCSIA to confirm that the form has been lodged correctly. Unless prior agreement has been reached with FaHCSIA an application will not be considered lodged until it is received by FaHCSIA.
1.7 Can we include websites, Youtube clips, or any other documentary evidence as part of our application?
No, only the documents requested in the Application Form should be included in your application. Responses to the Selection Criteria should be provided in the text boxes on the application form. The assessment will not consider any material that is not included or requested in the Application Form. Responses to the Selection Criteria made on websites or other media will not be included in the assessment of that application.
1.8 What, if any, attachments are permitted?
The financial documents requested at question 15, a project budget as requested in Selection Criterion 1 and supporting letters as suggested in Criterion 3 can be attached to the Application Form. No other documents should be attached to the Application Form. All documents attached to an email to lodge the application should be either a PDF or Microsoft Word document.
2.1 How much funding can we apply for?
Each application can be for up to $250,000 (GST-exclusive).
2.2 The total amount of funding is up to $0.75 million, with funding for projects considered up to the amount of $250,000. Is there a minimum amount?
2.3 Can we apply for more than $250,000 in the application?
No. The maximum amount for each application is $250,000 (GST-exclusive).
2.4 Is the available funding limited?
Yes, funding for the Community Action Grants – Stream 2: Sporting Codes is limited, up to $0.75 million (GST-exclusive) nationally, for projects funded from July 2011 to June 2014.
2.5 Will the funding be available again in 2012-13?
Funding for the Community Action Grants – Stream 2: Sporting Codes has been allocated as one off funding for projects of three years duration to June 2014. No further funding has been allocated for Community Action Grants in future years.
3.1 Who is eligible to apply for the funding?
To be eligible for funding organisations must be:
- currently recognised by the Australian Sports Commission as a National Sporting Organisation or a National Sporting Organisation for people with disability,
- have not previously received specific government funding from any source for primary prevention initiatives to reduce violence against women or to promote respectful relationships.
- be one of the following organisation types:
- Incorporated Associations (incorporated under State/Territory legislation, commonly have 'Association' or 'Incorporated' or 'Inc' in their legal name);
- Incorporated Cooperatives (also incorporated under State/Territory legislation, commonly have "Cooperative' in their legal name);
- Companies (incorporated under the Corporations Act 2001) limited to not-for-profit;
- Aboriginal Corporations (incorporated under the Aboriginal and Torres Strait Islander Act 2006 and administered by the Office of the Registrar of Aboriginal and Torres Strait Islander Corporations); and
- Organisations established through a specific piece of Commonwealth or State/Territory legislation (many public benevolent institutions, churches, universities, unions etc).
3.2 Can you please advise whether my proposed project will be eligible for funding?
The Department is able to respond to potential applicants about the eligibility requirements in sections 2.4 Eligible costs and use of program funding, and 4.1 Special conditions applying to this activity, of Part C of the Program Guidelines. We suggest that you look at these sections carefully to see if the project you are planning will be eligible for funding.
However, the Department is not able to advise potential applicants on whether an application will be eligible, or how their proposal will be scored against the Selection Criteria set out in section 3.2 of Part C of the Program Guidelines. This is because:
- all applicants should be given access to the same information and assistance during the application process;
- the final decision about whether a proposal is chosen to receive funding will be made by the Delegate; and
- whether or not individual projects are successful will depend on how they address the Selection Criteria in their application, and their relative performance to other applications.
[Please note that the examples of projects given in Section 2.1 of Part C of the Program Guidelines are only intended as a guide to applicants as to the types of projects the Department considers may meet the program objectives. Projects can include, but are not limited to, this list.]
3.3 Can organisations who already receive FaHCSIA funding under another program apply for funding under Community Action Grants?
Yes, for a project that meets the eligibility requirements under the Community Action Grants – Stream 2: Sporting Codes guidelines. The Application Form asks applicants to note what funding they receive from FaHCSIA.
3.4 Can an organisation submit an application for a joint project, collaborating with other organisations?
Yes, organisations can submit an application for a joint-project to be undertaken collaboratively.
FaHCSIA can only enter into funding agreements with one organisation for a particular project. One organisation must be nominated on the application as the Lead Agency. If successful the Lead Agency will be offered a funding agreement with FaHCSIA. The Lead Agency will be held liable for all obligations contained in the terms and conditions of the funding agreement.
It is recommended that applicants get their own independent legal advice on Lead Agency and Consortium arrangements.
3.5 Can we apply for a project with multiple components?
Applicants can apply for funding for a project with several (related) components. The amount of funding applied for must be used for the project as a whole.
3.6 Can two separate grants be used for the same project?
No, if an applicant was to receive two grants, the funding must be used for separate projects.
3.7 Can Local Governments apply for funding?
3.8 Is it possible for state government departments to apply for funding and then undertake a process to sub contract elements of the proposal?
No, State government departments or agencies are not eligible to apply.
3.9 Are state branches of National Sporting Organisations eligible for Community Action Grants, or are they only open to the National body?
Only National Sporting Organisations or National Sporting Organisations for people with disability which meet all the special conditions in Section 4 of Part C: Application Information Community Action Grants Stream 2 - Sporting Codes are eligible for funding. State Branches of National Sporting Organisations are not eligible for funding under Community Action Grants Stream 2 - Sporting Codes.
3.10 Can sporting organisations that are not eligible for Community Action Grants – Stream 2 Sporting Codes apply for Community Action Grants Stream 1 Community Projects?
Applications from these organisations will be considered provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1 - Community Projects.
3.11 Would a project with activities for a target group primarily for girls and women be eligible for funding?
Applications that include this target group will be considered, provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1 - Community Projects.
3.12 In regards to Terms and Conditions of Funding, what will be required under Clause 4, in particular will there be branding for the initiatives we propose, should we be successful?
Clause 4 of the Department's Terms and Conditions – Standard Funding Agreement notes the obligation for successful organisations to acknowledge support:
- Your obligation to acknowledge our support:
- 4.1 In all Agreement Material you publish, you must acknowledge our financial and other support.
- 4.2 When doing so, you must use any form of acknowledgment we reasonably specify.
The Department will provide advice on this to successful organisations on a case by case basis.
3.13 Selection Criterion 4 asks applicants to include information on how your organisation will ensure that the staff delivering violence prevention programs or activities will have the relevant qualifications, training, expertise and supporting supervision to conduct the activity.
Can the Department suggest organisations or practitioners we can approach to help us with this, if our organisation does not have this expertise in house?
The Department currently does not have a list or register of practitioners that can provide this service.
3.14 Can our organisation meet with the department to discuss our application?
TheDepartment is not able to meet with potential applicants to discuss applications. This is because all applicants should be given access to the same information and assistance during the application process.
Your organisation is welcome to ask further questions about Community Action Grants Stream 2 Sporting Codes. Responses to these questions will be posted on the Department's website.
3.15 We are a National Sporting Organisation. If one of our affiliated bodies has received funding from their State Government for a program to reduce violence against women, are we still able to apply for the Community Action Grants?
Funding will not be available through Community Action Grants for projects that are already funded under another program. However, applications for new and innovative projects will be considered, provided that the application meets the requirements noted in Part C: Community Action Grants Stream 2 - Sporting Codes.
In particular, please note that the main aim of the Community Action Grants is to support community action to reduce violence against women and projects must have a focus on primary prevention in reducing violence against women and/or encouraging respectful relationships.
3.16 Can our Community Action project be delivered in school settings as well as through local sporting clubs?
All applications for innovative primary prevention projects will be considered, provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1 - Community Projects.
3.17 If our organisation is working in partnership with organisations that are already working to reduce violence against women, do we need to promote our own, new ‘message’ or can we work to promote an existing message?
If your organisation is working with existing organisations you can work to promote an existing message or campaign, or promote your own new message, provided that the application meets the requirements set out in Part C: Community Action Grants Stream 2 – Sporting Codes.
Please note that funding will not be available through Community Action Grants for projects or activities that are already funded under another program or from any other source.
However, organisations that have received funding for a project from another source may be eligible for a Community Action Grant for that project provided the original funding does not extend past 30 June 2011 and the application meets the requirements set out in Part C: Community Action Grants Stream 2 - Sporting Codes.
4. Responding to the selection criteria - project design and structure
4.1 Is FaHCSIA able to comment on my organisation's application?
No, FaHCSIA cannot comment on any applicant's project, or comment on whether a particular project would be eligible, as the selection process needs to be fair for all applicants. Applicants are advised to review the program documentation carefully when deciding to apply.
4.2 Can you suggest how we address each criteria?
The Application Form includes points to help you develop your responses. You should include any additional information you believe will assist us to assess your application. Apart from these points, FaHCSIA will not provide advice to individual applicants on addressing Selection Criteria, as the selection process must be fair for all applicants.
4.3 How much detail am I required to put into my application?
You must provide enough detail to ensure the panel can assess your application, or your application may not proceed in the selection process. FaHCSIA cannot give further guidance on the level, type or structure of detail you should include.
4.4 The Application Guidelines state that funding is available for up to $250,000 per project, is this indicative of the number of participants that should be on the project?
Selection Criterion 1 asks applicants to "Describe the proposed project, the activities and how the project will be implemented within the proposed budget, to deliver value for money." Applicants need to consider how the project will deliver the best value for the number of participants for the proposed amount of money when designing the project.
4.5 Can one project be carried out in more than one location, even when this is across state borders?
4.6 What is the word limit for each of the responses to the Selection Criteria?
There are no word limits.
4.7 Information is requested on recent applications for other FaHCSIA funding. How long is meant by recent?
4.8 In Part 6, Selection Criterion 1 requires a proposed budget but there is limited space for budget information. Is a separate budget required to be attached to the application?
Budget information about the project can be included in the text box response to Selection Criterion 1, or it can be attached separately. If you are attaching the budget separately and emailing the completed application the file must be sent as a PDF or a Microsoft Word document.
4.9 Our organisation is very small and does not have completely updated policy and procedures manual – will this matter in regards to their application?
4.10 Are recipients of Community Action Grants allowed to charge fees for programs, or is there an assumption that all CAG programs must be offered free of charge?
Community Action Grants projects must be offered free of charge.
4.11 How long are the participants expected to be involved in the project?
Funding allocation is for a period of 3 years. Project duration must cover the period until June 2014. However the design of project activities, including involvement of participants, is up to the applicant.
5. Assessment and decision
5.1 How will you decide who receives funding?
The assessment process is described in section 3, Part B: Information for Applicants, and in Section 3. Part C: Application information Community Action Grants - Stream 2 Sporting Codes. As noted in Stage 4, section 3 of Part B, the Department will prepare a list of recommended applicants following assessment against Selection Criteria, consideration of the Financial Viability Assessment, a service Provider Risk capacity assessment.
The Department's decision relating to successful applicants will be finalised when the Minister for the Status of Women approves the final list of successful applicants.
5.2 Who decides who receives the funding?
Eligible applications will be assessed by a team of assessors in FaHCSIA, and overseen by a probity advisor to ensure the process is fair and transparent. FaHCSIA has rigorous assessment guidelines that must be followed in all assessment processes.
The final decision is made by the Minister for the Status of Women, after recommendation from FaHCSIA.
5.3 Has any priority funding been allocated to specific regions?
5.4 Is the funding going to be given to different organisations in different regions or are you looking for one organisation per state for instance?
Successful applications will be judged on merit.
6. Implementation and funding agreements
6.1 When should applicants expect to be notified of the outcome of their application?
FaHCSIA expects to be able to notify both successful and unsuccessful applicants as early as possible in the 2011-2012 financial year.
6.2 When would projects be expected to start?
Projects will start as soon as possible after the successful applicants have signed funding agreements. This is expected to be early in the 2011-12 financial year.
6.3 When will funds be paid?
The timing of payment to successful applicants will be included in the funding agreement and will reflect the timing of proposed activities.
7. I have a question. Who can I contact?
Questions from applicants about the application form and assessment process can be emailed to: firstname.lastname@example.org, or made by phone on 1300 138 494. Responses to these questions will be posted on the Department's website.
Responses to questions will be provided within two business days of receipt, or as soon as possible thereafter where probity or legal advice needs to be obtained. Questions and answers for this funding round will close on 5 pm AEST (five business days before the application close date) on 23 May 2011, to allow for final answers to be available to all applicants.