Frequently Asked Questions – Community Action Grants

Please note: Questions and answers for this funding round have closed. Applicants can still ask questions about the funding round, however answers will only be given on information already provided for Community Action Grants. 

Stream 1 – Community Projects

1. Details of the application process

1.1 How do we apply for the funding?

Applications can be made by downloading the Application Form from the FaHCSIA website.

Application forms must be completed, including signing the declaration on page 18.  

  • Electronic only method: email a pdf or Microsoft Word document of the completed application (including a signed declaration on page 18).
  • Paper application method: mail a paper copy of the application, including the signed declaration on page 18, to

    Community Action Grants
    Tender Box
    Department of Families, Housing, Community Services and Indigenous Affairs,
    Module B. Reception
    Athlon Drive
    Tuggeranong ACT 2900

Applicants are advised to read all the application information available on the website carefully, including the application guidelines, before filling out the application form.

1.2 What is the best format for completing the application form?

Download the document and save as a Microsoft Word document to your computer, changes can then be made to the form.

1.3 What is the closing date?

30 May 2011, 5:00pm AEST

1.4 In the Application Guidelines under Closing Date it states that postal applications post-marked after the closing date will not be included in the assessment process. Does this mean applications can be posted up to 30 May 2011 and still be accepted?

Yes, applications postmarked before 5:00pm 30 May 2011 AEST will be accepted.

1.5 Can an organisation submit more than one application?

Yes, although organisations should carefully consider the resources needed to prepare high quality applications.

1.6 Will FaHCSIA confirm that my application has been received?

FaHCSIA will provide email notification to either the email address used to lodge the application or the email address noted in the application form within 2 business days of an application being lodged correctly. If the applicant has not received notification in this timeframe, they should contact FaHCSIA to confirm that the form has been lodged correctly. Unless prior agreement has been reached with FaHCSIA an application will not be considered lodged until it is received by FaHCSIA.

1.7 Can we include websites, Youtube clips, or any other documentary evidence as part of our application?

No, only the documents requested in the Application Form should be included in your application. Responses to the Selection Criteria should be provided in the text boxes. The assessment will not consider any material that is not included or requested in the Application Form. Responses to the Selection Criteria made on websites or other media will not be included in the assessment of that application.  

1.8 What, if any, attachments are permitted?

The financial documents requested at question 15, a project budget as requested in Selection Criterion 3 and supporting letters as suggested in Criterion 5 can be attached to the Application Form. No other documents should be attached to the Application Form. All documents attached to an email to lodge the application should be either a PDF or Microsoft Word document.

 

2. Funding

2.1 How much funding can we apply for?

Each application can be for up to $250,000 (GST-exclusive).

2.2 The total amount of funding is up to $3 million, with funding for projects considered up to the amount of $250,000. Is there a minimum amount?

No.

2.3 Can we apply for more than $250,000 in the application?

No.  The maximum amount for each application is $250,000 (GST-exclusive).

2.4 Is the available funding limited?

Yes, funding for the Community Action Grants – Stream 1: Community Projects is limited, up to $3 million (GST-exclusive) nationally, for projects funded from July 2011 to June 2014.

2.5 Will the funding be available again in future years?

Funding for the Community Action Grants – Stream 1: Community Projects has been allocated as one off funding for projects of three years duration to June 2014. No further funding has been allocated for Community Action Grants in future years.

3. Eligibility

3.1 Who is eligible to apply for the funding?

Organisations that are one of the following types:

  • Incorporated Associations (incorporated under State/Territory legislation, commonly have 'Association' or 'Incorporated' or 'Inc' in their legal name);
  • Incorporated Cooperatives (also incorporated under State/Territory legislation, commonly have "Cooperative' in their legal name);
  • Companies (incorporated under the Corporations Act 2001) limited to not-for-profit;
  • Aboriginal Corporations (incorporated under the Aboriginal and Torres Strait Islander Act 2006 and administered by the Office of the Registrar of Aboriginal and Torres Strait Islander Corporations);
  • Organisations established through a specific piece of Commonwealth or State/Territory legislation (many public benevolent institutions, churches, universities, unions etc);
  • Local Governments.

State government organisations, for profit companies and individuals are not eligible to apply.

3.2 Can you please advise whether my proposed project will be eligible for funding?

The Department is able to respond to potential applicants about the eligibility requirements in sections 2.4 Eligible costs and use of program funding, and 4.1 Special conditions applying to this activity, of Part C of the Program Guidelines. We suggest that you look at these sections carefully to see if the project you are planning will be eligible for funding.

However, the Department is not able to advise potential applicants on whether an application will be eligible, or how their proposal will be scored against the selection criteria set out in section 3.1 of Part C of the Program Guidelines. This is because:

  • all applicants should be given access to the same information and assistance during the application process;
  • the final decision about whether a proposal is chosen to receive funding will be made by the Delegate; and
  • whether or not individual projects are successful will depend on how they address the Selection Criteria in their application, their relative performance to other applications, and funding priorities noted in section 4.2 of Part C of the Program Guidelines.  

[Please note that the examples of projects given in section 2.1 of Part C of the Program Guidelines are only intended as a guide to applicants as to the types of projects the Department considers may meet the program objectives. Projects can include, but are not limited to, this list.]

3.3 Can organisations who already receive FaHCSIA funding under another program apply for funding under Community Action Grants?

Yes, for a project that meets the eligibility requirements under the Community Action Grants guidelines. The Application Form asks applicants to note what funding they receive from FaHCSIA.

3.4 Can an organisation submit an application for a joint project, collaborating with other organisations?

Yes, organisations can submit an application for a joint-project to be undertaken collaboratively.

FaHCSIA can only enter into funding agreements with one organisation for a particular project. One organisation must be nominated on the application as the Lead Agency. If successful the Lead Agency will be offered a funding agreement with FaHCSIA. The Lead Agency will be held liable for all obligations contained in the terms and conditions of the funding agreement.

It is recommended that applicants get their own independent legal advice on Lead Agency and Consortium arrangements.

3.5 Can we apply for a project with multiple components?

Applicants can apply for funding for a project with several (related) components.  

3.6 Can two separate grants be used for the same project?

No, if an applicant was to receive two grants, the funding must be used for separate projects.

3.7 Can Local Governments apply for funding?

Yes.

3.8 Is it possible for state government departments to apply for funding and then undertake a process to sub contract elements of the proposal?

No, State government departments or agencies are not eligible to apply.

3.9 Can sporting organisations apply for a project under Community Action Grants Stream 1 Community Projects?

Applications will be considered provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1 - Community Projects.

3.10 Can I submit an application about a project to assist perpetrators of violence?

Applications that include this target group will be considered, provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1 - Community Projects.  In particular, please note that the main aim of the Community Action Grants is to support community action to reduce violence against women and projects must have a focus on primary prevention in reducing violence against women and/or encouraging respectful relationships (rather than crisis or support services).

3.11 We have a project previously funded from another source that will end in June 2011. Can we submit an application to continue this project?

Funding will not be available through Community Action Grants for projects that are already funded under another program. However, organisations that have received funding for a project from another source may be eligible for a Community Action Grant for that project provided the original funding does not extend past 30 June 2011 and the application meets the requirements set out in Part C: Community Action Grants Stream 1 - Community Projects.

In particular, please note that the main aim of the Community Action Grants is to support community action to reduce violence against women and projects must have a focus on primary prevention in reducing violence against women and/or encouraging respectful relationships (rather than crisis or support services).

3.12 Can sporting organisations that are not eligible for Community Action Grants – Stream 2 Sporting Codes apply for Community Action Grants Stream 1 Community Projects?

Applications from these organisations will be considered provided the application meets the requirements set out in Part C: Community Action Grants Stream 1 - Community Projects.  In particular, please note that the main aim of the Community Action Grants is to support community action to reduce violence against women and projects must have a focus on primary prevention in reducing violence against women and/or encouraging respectful relationships (rather than crisis or support services).

3.13  Indigenous Communities were not identified as a priority group.  Will applications for projects focusing on Indigenous communities be considered?

Yes. All eligible organisations are welcome to apply under Community Action Grants Stream 1 Community Projects, including those with innovative primary prevention projects in Indigenous communities to reduce the incidence of violence against women.

Applications that include this target group will be considered, provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1 - Community Projects.  In particular, please note that the main aim of the Community Action Grants is to support community action to reduce violence against women and projects must have a focus on primary prevention in reducing violence against women and/or encouraging respectful relationships (rather than crisis or support services).

3.14  What past projects have been granted funding to reduce violence against women and their children?

The Community Action Grants are a new measure as part of the National Plan to Reduce Violence Against Women and their Children 2010-2022.  The grants were announced as an election commitment in 2010 and no projects have been funded under this measure to date.

The Australian Government also funds primary prevention projects to reduce sexual assault and domestic violence and family violence against women and their children under the Respectful Relationships initiative.  More information on primary prevention initiatives under the National Plan is available from the FaHCSIA Website.

3.15 Does the priority group for gay and lesbian communities include gay men, and people who identify as gender diverse (e.g transgender)?

All applications for projects that meet the requirements noted in Part C: Community Action Grants Stream 1 - Community Projects will be considered.  In particular, please note that the main aim of the Community Action Grants is to support community action to reduce violence against women and projects must have a focus on primary prevention in reducing violence against women (including those who identify themselves as women) and/or encouraging respectful relationships (rather than crisis or support services).

3.16 Would a project with activities for a target group primarily for girls and women be eligible for funding?

Applications that include this target group will be considered, provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1 - Community Projects.  In particular, please note that the main aim of the Community Action Grants is to support community action to reduce violence against women and projects must have a focus on primary prevention in reducing violence against women and/or encouraging respectful relationships (rather than crisis or support services).

3.17 Do larger organisations, including universities and other educational institutions, need to provide financial information, organisation charts and other documents showing governance arrangements?

Yes, the organisation that is the legal entity applying for the funding needs to provide the financial information requested at question 15, and respond to all parts of question 16.

3.18  Would a project that includes parenting skills activities for parents and carers of children who show worrying, sexualised behaviour be eligible for funding?

Applications that include this target group will be considered, provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1 - Community Projects.  In particular, please note that the main aim of the Community Action Grants is to support community action to reduce violence against women and projects must have a focus on primary prevention in reducing violence against women and/or encouraging respectful relationships (rather than crisis or support services).

3.19 Would a project that works with women who may have experienced violence to build their skills in recognising potentially violent behaviours and situations be eligible for funding?

Applications that include this target group will be considered, provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1 - Community Projects.  In particular, please note that the main aim of the Community Action Grants is to support community action to reduce violence against women and projects must have a focus on primary prevention in reducing violence against women and/or encouraging respectful relationships (rather than crisis or support services).

3.20 There are other government-funded projects which relate to reducing violence against women. Can I submit an application that crosses over with the aims and objectives of those other programs?

Funding will not be available through Community Action Grants for projects that are already funded under another program. However, applications for new and innovative projects will be considered, provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1 - Community Projects.

In particular, please note that the main aim of the Community Action Grants is to support community action to reduce violence against women and projects must have a focus on primary prevention in reducing violence against women and/or encouraging respectful relationships.

3.21 Can I submit an application about a project that will be delivered in schools?

Applications for innovative primary prevention projects will be considered, provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1 - Community Projects. Please note that as per Section 2.2, funded projects would be targeted at assisting community action to prevent violence against women.

In particular, priority will be given to projects that provide support to specific communities of older women, women with disabilities, culturally and linguistically diverse communities and gay and lesbian communities. However, projects outside the priority areas will also be considered.

3.22 Can I submit an application about a project that will be targeted at men ?

Applications for projects that are targeted at men will be considered, if the application meets the requirements noted in Part C: Community Action Grants Stream 1 - Community Projects. In particular, please note that the main aim of the Community Action Grants is to support community action to reduce violence against women and projects must have a focus on primary prevention in reducing violence against women and/or encouraging respectful relationships (rather than crisis or support services).

3.23 Can I apply for funding for a project for male victims of domestic or family violence?

All applications for projects that meet the requirements set out in Part C: Community Action Grants Stream 1 - Community Projects will be considered.  In particular, please note that the main aim of the Community Action Grants is to support community action to reduce violence against women and projects must have a focus on primary prevention in reducing violence against women and/or encouraging respectful relationships (rather than crisis or support services).

3.24 Can a new entity apply for funding? I.e. it's an organisation that has not been set up yet, but will be set up should they be successful.

No, only existing organisations can apply for funding under Community Action Grants. However organisations can submit an application for a joint-project to be undertaken collaboratively with an eligible organisation.

FaHCSIA can only enter into funding agreements with one organisation for a particular project. One organisation must be nominated on the application as the Lead Agency. Only organisations which meet the eligibility requirements in section 4.1 of Part C: Community Action Grants Stream 1 - Community Projects can be nominated as a lead agency.

If successful, the Lead Agency will be offered a funding agreement with FaHCSIA. The Lead Agency will be held liable for all obligations contained in the terms and conditions of the funding agreement. It is recommended that applicants get their own independent legal advice on Lead Agency and Consortium arrangements.

3.25 Can for profit organisations apply for funding under Community Action Grants Stream 1 Community Projects?

No, only organisations which meet the eligibility requirements in Section 4.1 of Part C: Community Action Grants Stream 1 - Community Projects can apply for funding under Community Action Grants. However organisations can submit an application for a joint-project to be undertaken collaboratively with an eligible organisation.

FaHCSIA can only enter into funding agreements with one organisation for a particular project. One organisation must be nominated on the application as the Lead Agency. Only organisations which meet the eligibility requirements in section 4.1 of Part C: Community Action Grants Stream 1 Community Projects can be nominated as a lead agency.

If successful, the Lead Agency will be offered a funding agreement with FaHCSIA. The Lead Agency will be held liable for all obligations contained in the terms and conditions of the funding agreement. It is recommended that applicants get their own independent legal advice on Lead Agency and Consortium arrangements.

3.26 Can organisations registered as a Trust apply for funding under Community Action Grants Stream 1 Community Projects?

No, only organisations which meet the eligibility requirements in Section 4.1 of Part C: Community Action Grants Stream 1 - Community Projects can apply for funding under Community Action Grants. However organisations can submit an application for a joint-project to be undertaken collaboratively with an eligible organisation.

FaHCSIA can only enter into funding agreements with one organisation for a particular project. One organisation must be nominated on the application as the Lead Agency. Only organisations which meet the eligibility requirements in section 4.1 of Part C: Community Action Grants Stream 1 Community Projects can be nominated as a lead agency.

If successful, the Lead Agency will be offered a funding agreement with FaHCSIA. The Lead Agency will be held liable for all obligations contained in the terms and conditions of the funding agreement. It is recommended that applicants get their own independent legal advice on Lead Agency and Consortium arrangements.

3.27 Can organisations that do not meet the eligibility requirements apply for a joint project to be undertaken collaboratively with an organisation that is currently funded by the Australian Government for activities to reduce violence against women?

Organisations can submit an application for a joint-project to be undertaken collaboratively with an eligible organisation, provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1 - Community Projects. In particular, funding will not be available through Community Action Grants for projects that are already funded under another program. However, applications for new and innovative projects will be considered, provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1 - Community Projects.

FaHCSIA can only enter into funding agreements with one organisation for a particular project. One organisation must be nominated on the application as the Lead Agency. Only organisations which meet the eligibility requirements in section 4.1 of Part C: Community Action Grants Stream 1- Community Projects Projects can be nominated as a lead agency.

If successful, the Lead Agency will be offered a funding agreement with FaHCSIA. The Lead Agency will be held liable for all obligations contained in the terms and conditions of the funding agreement. It is recommended that applicants get their own independent legal advice on Lead Agency and Consortium arrangements.

3.28 Can I submit an application that uses the philosophy of the White Ribbon Foundation and/or delivers projects currently supported by the White Ribbon Foundation?

Applications for primary prevention projects that reduce violence against women will be considered, provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1- Community Projects.

Funding will not be available through Community Action Grants for projects or activities that are already funded under another program or from any other source. However, organisations that have received funding for a project from another source may be eligible for a Community Action Grant for that project provided the original funding does not extend past 30 June 2011 and the application meets the requirements set out in Part C: Community Action Grants Stream 1 - Community Projects.

3. 29 Can our organisation meet with the department to discuss our application?

The Department is not able to meet with potential applicants to discuss applications. This is because all applicants should be given access to the same information and assistance during the application process.

Your organisation is welcome to ask further questions about Community Action Grants Stream 2 Sporting Codes. Responses to these questions will be posted on the Department's website.

3.30 As a Local Government organisation, do we still need to provide answers to Part 4 Q15?

Yes, the organisation that is the legal entity applying for the funding needs to provide the financial information requested at question 15, and respond to all parts of question 16.

3.31 Can we request an extension of time to submit our application after the closing date?

If your organisation cannot submit an application by the due date, you should tell the Department about the reasons for your request in writing (including by email). Please note that Section 3.5 of Part C: Community Action Grants Stream 1 - Community Projects states that:

FaHCSIA may reject any application lodged after the closing date. If an application is late, FaHCSIA may determine that there were exceptional circumstances beyond the applicant's control that meant the deadline could not be met. The applicant will need to supply documentary evidence to support any exceptional circumstances. FaHCSIA has no obligation to accept a late application. Any decision by FaHCSIA to accept or not accept a late application will be final.

3.32 What are the future streams of the Community Action Grants likely to be (e.g for education)?

Funding for Community Action Grants – Stream 1 Community Projects has been allocated as one off funding for projects of three years duration to June 2014. No further funding has been allocated for Community Action Grants in future years.

The Australian Government also funds primary prevention projects to reduce sexual assault and domestic violence and family violence against women and their children under the Respectful Relationships initiative.  Projects funded under this initiative operate in schools, sporting clubs, and community halls across the country, and teach young people about ethical behaviours and equip them with the skills.  The next funding round for the Respectful Relationships initiative has not yet been announced.

More information on primary prevention initiatives under the National Plan is available from the FaHCSIA Website.

3.33  What bodies are eligible to apply for funding? 

Section 4.1 of Part C: Community Action Grants Stream 1 - Community Projects relevantly states that to be eligible for funding organisations must be either:

  • Incorporated Associations;
  • Incorporated Cooperatives;
  • Companies (incorporated under the Corporations Act 2001) limited to not-for-profit;
  • Aboriginal Corporations (incorporated under the Aboriginal and Torres Strait Islander Act 2006 and administered by the Office of the Registrar of Aboriginal and Torres Strait Islander Corporations);
  • Organisations established through a specific piece of Commonwealth or State/Territory legislation; or
  • Local Governments.

State government departments or agencies, for profit companies and individuals are not eligible to apply.

See also section 2.4 of Part C: Community Action Grants Stream 1 - Community Projects which states that funding will not be provided for activities and services that are the responsibility of another Australian Government Department or another sphere of government and would be more appropriately be funded by another source.

However, if an organisation does not currently fall within one of the categories in Section 4.1 Part C: Community Action Grants Stream 1 - Community Projects then it should consider whether it can:

  • change its governance structure so it is eligible (for example, by incorporating if it is an unincorporated association); or
  • enter into an arrangement with another body. (That body would then lodge the application and, if successful, enter into the funding agreement.)

3.34 Are government schools eligible to apply for funding? 

Government schools will not be eligible to apply.

However, an incorporated P&C associated with a government school would be eligible to apply. 

3.35 Are state government funded health services, including Aboriginal health services, eligible to apply for funding?

An organisation will not be ineligible simply because it receives some of its funding from the State or Commonwealth governments.

However, organisations will be ineligible if they are Commonwealth or State agencies. 

Factors that will be relevant to determining whether your organisation is a State agency include:

  • whether it is primarily funded by the State government; and
  • whether your organisation is controlled by a State government, for example:
    • is it established under State legislation?
    • is it required to comply with policies that apply to State government departments and agencies?
    • does the State government determine its general policy or program?
    • does the State government appoint the majority of board members?
    • are the name and/ or coat of arms of the State government used in conjunction with your name?

[Accordingly, for example, in New South Wales the Area Health Services would not be able to apply.]

3.36 Are non-government organisations, auspiced by companies limited by Guarantee eligible to apply for funding? 

An organisation is eligible to apply if it is one of the organisation types listed in Section 4.1 of Part C: Community Action Grants Stream 1 - Community Projects.  A company limited by guarantee will be eligible to apply only if it is a not for profit organisation.

The Australian Tax Office provides the following guidance on not for profit organisations: An organisation is non-profit if it is not carried on for the profit or gain of its individual members. This applies for direct and indirect gains, and both while the organisation is being carried on and on its winding-up.

The ATO accepts an organisation as non-profit if its constitution or governing documents prohibit the distribution of profits or gains to individual members, and its actions are consistent with the prohibition.(see http://www.ato.gov.au/). 

3.37 Can Community Action Grants funding be used for research ?

Applications for primary prevention projects that reduce violence against women will be considered, provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1- Community Projects.  This could include research activities funded as part of the project. 

Funding will not be available through Community Action Grants for projects or activities that are already funded under another program or from any other source.

3.38  Can our organisation put in an application that would be for a consultation process with the local community? The project design and action plans would come out of the consultation process, and would not be outlined clearly in the application.

Applications for primary prevention projects that reduce violence against women will be considered, provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1- Community Projects.  Consultation activities could be included as part of the project. 

Selection Criterion 2 asks applicants to demonstrate how the project will use the proposed approach to support the prevention of violence against women, and encourage respectful relationships in the proposed community.  Selection Criterion 3 asks applicants to describe the types of activities for the project and how the project will be implemented within the proposed budget to deliver value for money.                                                                                   

The application would need to include information to address each of these two selection criteria so that the application can be assessed. 

Please note applications must meet all selection criteria to at least an adequate level of quality (minimum rating of 2) to be considered for funding.  Any application that is assessed as not meeting a selection criterion to this minimum level will not be considered further in the selection process.  Details of the rating scale are provided on page 9 in Part B: Information for Applicants.

Please note also that the Department is not able to advise potential applicants on how their proposal will be scored against the selection criteria set out in section 3.1 of Part C of the Program Guidelines. This is because:

  • all applicants should be given access to the same information and assistance during the application process;
  • the final decision about whether a proposal is chosen to receive funding will be made by the Delegate; and
  • whether or not individual projects are successful will depend on how they address the Selection Criteria in their application, their relative performance to other applications, and funding priorities noted in section 4.2 of Part C of the Program Guidelines.  

3.39  Our physical address is confidential, what should we include in our answer to Question 5?

Your organisation does not need to include a physical address if it is confidential. 

3.40 Would a project that works with sporting organisations to prevent violence against women be eligible for funding under Stream 1 Community Projects?

All applications working with these organisations will be considered provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1 - Community Projects

3.41 The National Plan to Reduce Violence against Women and their Children includes children of women who experience domestic or family violence. Do applications for Community Action Grants have to include children who may witness domestic or family violence in the project design?

All applications that work to prevent violence against women and their children will be considered, provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1 - Community Projects.  However the project design does not have to include children of women who may experience domestic or family violence.

Please note that the main aim of the Community Action Grants is to support community action to reduce violence against women and projects must have a focus on primary prevention in reducing violence against women and/or encouraging respectful relationships (rather than crisis or support services).

3.42 Would a project focusing on a training program for workers or parents to work therapeutically with children who may have witnessed violence be eligible under Community Action Grants Stream 1 – Community Projects?

All applications that work to prevent violence against women and their children will be considered, provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1 - Community Projects

Please note that the main aim of the Community Action Grants is to support community action to reduce violence against women and projects must have a focus on primary prevention in reducing violence against women and/or encouraging respectful relationships (rather than crisis or support services).

3.43 Can we buy a car as part of Community Action Grants Stream 1 Community projects funding?

All applications for primary prevention projects that reduce violence against women will be considered, provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1 - Community Projects. 

Section 2.4 of Part C: Community Action Grants Stream 1- Community Projects notes theareas of project costs which will be considered eligible costs and an appropriate use of program funding. These project costs include operating expenses directly related to the implementation of Community Action, such as vehicle leases.  A vehicle could be purchased as part of the project funding for a successful project where it can be demonstrated that it is an essential operating expense needed for the project.  However the Department's preference is that vehicles needed as part of a project are leased, and there will be additional requirements and obligations which will apply under the funding agreement in relation to any assets purchased with the funding.

It should also be noted that the assessment of all Commonwealth grant applications is based on determining value for money.

3.44 Can we apply for a project that would provide a capacity building role to organisations in a local region, to develop a whole of community approach to preventing violence against women? The project would work with other organisations in the region, providing training, skills in awareness raising and support to those organisations.

All applications for primary prevention projects that reduce violence against women will be considered, provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1- Community Projects. Capacity building activities could be included as part of the overall delivery of proposed primary prevention activity or activities.

3.45 Can an organisation based on Norfolk Island apply for funding for a project to be run on Norfolk Island?

All applications for primary prevention projects that reduce violence against women will be considered, including projects by eligible organisations on Norfolk Island, provided that the application meets the requirements noted in Part C: Community Action Grants Stream 1 - Community Projects. 

4. Responding to the selection criteria - project design and structure

4.1 Is FaHCSIA able to comment on my organisation's application?

No, FaHCSIA cannot comment on any applicant's project, or comment on whether a particular project would be eligible, as the selection process needs to be fair for all applicants. Applicants are advised to review the program documentation carefully when deciding to apply.

4.2 Can you suggest how we address each criteria?

The Application Form includes points to help you develop your responses. You should include any additional information you believe will assist us to assess your application. Apart from these points, FaHCSIA will not provide advice to individual applicants on addressing Selection Criteria, as the selection process must be fair for all applicants.

4.3 How much detail am I required to put into my application?

You must provide enough detail to ensure the panel can assess your application, or your application may not proceed in the selection process. FaHCSIA cannot give further guidance on the level, type or structure of detail you should include.

4.4 The Application Guidelines state that funding is available for up to $250,000 per project, is this indicative of the number of participants that should be on the project?

Selection Criterion 3 asks applicants to "Describe the proposed project, the activities and how the project will be implemented within the proposed budget, to deliver value for money." Applicants need to consider how the project will deliver the best value for the number of participants for the proposed amount of money when designing the project.

4.5 Can one project be carried out in more than one location, even when this is across state borders?

Yes.

4.6 What is the word limit for each of the responses to the Selection Criteria?

There are no word limits.

4.7 Information is requested on recent applications for other FaHCSIA funding. How long is meant by recent?

18 months.

4.8 In Part 6, Selection Criterion 3 requires a proposed budget but there is limited space for budget information.  Is a separate budget required to be attached to the application?

Budget information about the project can be included in the text box response to Selection Criterion 3, or it can be attached separately. If you are attaching the budget separately and emailing the completed application the file must be sent as a PDF or a Microsoft Word document.

4.9 Our organisation is very small and does not have a completely updated policy and procedures manual – will this matter in regards to our application?

No. The Department may take information provided by the organisation into account in assessing the risks associated with the financial viability of the organisation (see section 3.1 of Part B of the Guidelines), but will take the particular circumstances of an organisation into account in making that assessment.

4.10 Are recipients of Community Action Grants allowed to charge fees for programs, or is there an assumption that all CAG programs must be offered free of charge?

Community Action Grants projects must be offered free of charge.

4.11 How long are the participants expected to be involved in the project?

Funding allocation is for a period of 3 years. Project duration must cover the period until June 2014. However the design of project activities, including involvement of participants, is up to the applicant.

4.12 In response to Selection Criterion 4, my organisation has experience running community projects including discrimination and sexual assault but not more broader/general experience about domestic violence against women, is that okay?

Selection Criterion 4 asks applicants to include information on how organisations will ensure that staff delivering violence prevention programs or activities will have the relevant qualifications, training, expertise and support supervision to conduct the activity.

As the aim of Community Action Grants is to reduce violence against women, the answer to Selection Criterion 4 would also need to include the applicant's experience, expertise and qualifications working to reduce violence against women to score well against this criterion.

Please note that the Department is not able to advise potential applicants on how their proposal will be scored against the selection criteria set out in section 3.1 of Part C of the Program Guidelines. This is because:

  • all applicants should be given access to the same information and assistance during the application process;
  • the final decision about whether a proposal is chosen to receive funding will be made by the Delegate; and
  • whether or not individual projects are successful will depend on how they address the Selection Criteria in their application, their relative performance to other applications, and funding priorities noted in section 4.2 of Part C of the Program Guidelines.  

4.13 Selection Criterion 4 asks applicants to include information on how your organisation will ensure that the staff delivering violence prevention programs or activities will have the relevant qualifications, training, expertise and supporting supervision to conduct the activity.

Can the Department suggest organisations or practitioners we can approach to help us with this, if our organisation does not have this expertise in house?

The Department currently does not have a list or register of practitioners that can provide this service.

4.14 Selection Criterion 6 asks applicants to demonstrate their experience with working with an independent evaluator. Does our budget for the project need to include the costs for an independent evaluator? 

Part C: Community Action Grants Stream 1- Community Projects does not state whether organisations need to engage an independent evaluator to monitor or evaluate the project.  If your response to Selection Criterion 6 includes an independent evaluator, the costs for that project element would be noted in the budget provided in the response for Selection Criterion 3.

4.15 Should the answer to question 23, the estimated number of participants for the project, refer to the number of professionals to be consulted and engaged in the developmental phase of the project, or should this include the potential numbers to benefit from the resulting resource?

The response to Question 23 should include the numbers of participants expected for the project, or in this case the numbers of people the resource is expected to reach.

4.16 The response to Selection Criterion 3 asks for a budget for the project. Can we provide an estimate costing for each component, or do the costs need to be exact?

Selection Criterion 3 asks applicants to ‘Describe the proposed project, the activities and how the project will be implemented within the proposed budget, to deliver value for money.’

The costs included in the budget for the response to Selection Criterion 3 will need to be realistic, as the response to Selection Criterion 3 will be assessed to determine the project’s value for money.

Also, the funding agreements for, and implementation of, successful projects will be based on the activities, project design and costs included in the application.

Please note that the Department is not able to advise potential applicants on how their proposal will be scored against the selection criteria set out in section 3.1 of Part C of the Program Guidelines. This is because:

  • all applicants should be given access to the same information and assistance during the application process;
  • the final decision about whether a proposal is chosen to receive funding will be made by the Delegate; and
  • whether or not individual projects are successful will depend on how they address the Selection Criteria in their application, their relative performance to other applications, and funding priorities noted in section 4.2 of Part C of the Program Guidelines.

4.17 Our organisation is finding it difficult to find evidence for our project approach. Could the lack of a research evidence for the project prejudice the success of our application?

Selection Criterion 2 asks applicants to describe the theoretical approach and evidence base for the project, including how existing models or tools could be adapted or incorporated into the proposed approach.

For an applicant to score well against this criterion, the response to Selection Criterion 2 would need to include the evidence for the project approach. This could include information about how similar projects have been successful for a similar target group or community.

Please note that the Department is not able to advise potential applicants on how their proposal will be scored against the selection criteria set out in section 3.1 of Part C of the Program Guidelines. This is because:

  • all applicants should be given access to the same information and assistance during the application process;
  • the final decision about whether a proposal is chosen to receive funding will be made by the Delegate; and
  • whether or not individual projects are successful will depend on how they address the Selection Criteria in their application, their relative performance to other applications, and funding priorities noted in section 4.2 of Part C of the Program Guidelines.

5. Assessment and decision

5.1 How will you decide who receives funding?

The assessment process is described in Section 3, Part B: Information for Applicants, and in Sections 3 & 4, Part C: Application information Community Action Grants Stream 1 – Community Projects. As noted in Stage 4, Section 3 of Part B, the Department will prepare a list of recommended applicants following assessment against Selection Criteria, consideration of the Financial Viability Assessment, a service Provider Risk capacity assessment and funding priorities noted in section 4.2 of Part C.

The Department's decision relating to successful applicants will be finalised when the Minister for the Status of Women approves the final list of successful applicants.

5.2 Who decides who receives the funding?

Eligible applications will be assessed by a team of assessors in FaHCSIA, and overseen by a probity advisor to ensure the process is fair and transparent. FaHCSIA has rigorous assessment guidelines that must be followed in all assessment processes.

The final decision is made by the Minister for the Status of Women, after recommendation from FaHCSIA.

5.3 Has any priority funding been allocated to specific regions?

No.

5.4 Is the funding going to be given to different organisations in different regions or are you looking for one organisation per state for instance?

Successful applications will be judged on merit, and according to funding priorities identified in section 4.2 of Part C: Community Action Grants.

Funding priorities for Community Action Grants - Stream 1: Community Projects will be based on: the range of proposed delivery models; projects which assist identified priority communities; and geographical location.

Projects will be selected so that the final mix of successful projects:

  • represents a range of activities which strengthen the community, increase awareness in the community and encourage community responsibility;
  • includes projects assisting priority communities of older women, women with disabilities, culturally and linguistically diverse communities, and gay and lesbian communities; and
  • is drawn equitably between states and territories.

5.5 Our organisation was incorporated fairly recently, and as result would find it difficult to respond to questions 15 and 16, about financial viability and governance. Would this count against us in being considered for funding?

As noted in section 3.7, the assessment process for Community Action Grants Stream 1 - Community Projects includes a Financial Viability Assessment, using documents requested in Part 4 of the Application Form. If your organisation is new and/or does not have this information you can still lodge an application. Please include an explanation why financial documents are not available in the text box for question 15. You may also include information about what alternative evidence you may be able to provide if requested. The application will be assessed using the same process as other applications.

Please note that Part B: Information for applicants advises that the Department may not fund applicants that are assessed as high-risk in terms of Financial Viability." 

6. Implementation and funding agreements

6.1 When should applicants expect to be notified of the outcome of their application?

FaHCSIA expects to be able to notify both successful and unsuccessful applicants as early as possible in the 2011-2012 financial year.

6.2 When would projects be expected to start?

Projects will start as soon as possible after the successful applicants have signed funding agreements. This is expected to be early in the 2011-12 financial year.

6.3 When will funds be paid?

The timing of payments to successful applicants will be included in the funding agreement and will reflect the timing of proposed activities.

6.4. How frequently will payments be made and what is the reporting system that will trigger these payments?  

The frequency of the payments to successful providers will be informed by the level of risk identified in the Service Provider Capacity Risk Assessment conducted as part of the assessment and selection process (noted in section 3.7 of Part C: Community Action Grants Stream 1 - Community Projects).  Payments are made as agreed in the schedule of the funding agreement, on the proposed start up of the project (to enable work to start) and as milestones are met.

Program reports will be submitted by email using a template provided by the Department.

Funding Agreement Standard Terms and Conditions have been provided on the Department's website.

7. I have a question. Who can I contact?

Questions from applicants about the application form and assessment process can be emailed to: cag@dss.gov.au, or made by phone on 1300 138 494. Responses to these questions will be posted on the Department's website.

Responses to questions will be provided within two business days of receipt, or as soon as possible thereafter where probity or legal legal advice needs to be obtained. Questions and answers for this funding round will close on 5 pm AEST (five business days before the application close date) on 23 May 2011, to allow for final answers to be available to all applicants.

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